Making Order From Chaos
A glimpse into how I organize my campaign
Hi, I’m Oldrün Scholar. Welcome to my Quest for Game Mastery series (alternatively titled Diary of a Rookie Game Master) — where I try to learn how to run a successful TTRPG sandbox campaign.
In this post, I offer a quick look into how I’m organizing my TTRPG campaign.
Tool of Choice: LegendKeeper
LegendKeeper is an organizational tool for managing campaign information (similar to World Anvil or Obsidian). I find it lightweight, easy-to-use, and sufficiently customizable.
Organizational Structure
This is a screenshot from my campaign in LegendKeeper. On the left-hand side is the navigation menu which illustrates top-level organization.
Campaign FAQ answers those frequently asked questions.
Code of Conduct sets baseline expectations for gaming with strangers.
Party Business is unique to each party (if I decide to run multiple parties).
Survival Guide is a summary of helpful tips for players new to the system and campaign.
Planet Oldrün is the lore section. It contains information about the setting and reflects broad knowledge of what the PCs may know.
Rules & Procedures is a cheat-sheet section for players and GMs to reference rules and procedures while playing.
GM Notebook is for campaign secrets and other GM-only information.
Party Business
The Party Business section is where I keep track of player availability and scheduling, shared party assets, standby PCs (for troupe-style play), and more.
Planet Oldrün
The lore section is subdivided into different categories. My approach to world building is to provide a handful of broad, high-level facts about the setting, but to reserve greater detail for what is more relevant to the party. As they explore, the lore section will expand.
Rules & Procedures
In an effort to make the system more accessible to players, I’ve begun to include regularly used rules in the campaign notes. This also makes it easier on me while running a game.
GM Notebook
The GM Notebook contains campaign secrets and other GM-only information. Including, but not limited to, marching order, watch shifts, faction details, NPCs, and random tables for wilderness encounters and rumors.
Avoiding Burnout
My campaign documentation is always evolving. But staying organized helps me feel more confident and able to improvise. I highly recommend adopting some form of tools and structure for your campaign. It requires more upfront effort, but the pay-off is worth it.
Recommended Resources
LegendKeeper: https://www.legendkeeper.com/
Worldographer 2025: https://worldographer.com/
Foundry VTT: https://foundryvtt.com/